Free OT private practice calculator

Estimate your private practice revenue.

Choose your specialty and the time you can commit. We’ll estimate possible gross revenue and owner pay using conservative built-in reimbursement assumptions. No billing expertise or account required.

Build your estimate

Interactive calculator

Start with the practice you actually want.

You don’t need to know session fees, billing codes or payer rates. Change your schedule and the estimate updates immediately using an internal specialty payment mix.

Your inputs

Build your scenario

Tell us how much time you want to give your practice. We’ll apply a conservative specialty reimbursement model—no billing-code knowledge required.

Who will provide care at launch?

Just meOne owner and one practitioner at launch. Co-owned practiceTwo or more people will share ownership and decisions. Owner-led teamThe practice will launch with additional clinicians.

Primary specialty

Average hours/week per practitionerUse a realistic average if schedules differ. Working weeks/yearFor example, 46 leaves six weeks away from client care.

Billable share of your week65% Leaves time for notes, outreach, coordination and running the business. Telehealth mix50% Changes transition and overhead assumptions, not clinical appropriateness.

Expected cancellations/no-shows

Tax reserve on estimated profit

Your estimate updates instantly. Use the button to create a link with your inputs.

Your target scenario

Estimated annual practice revenue

$118,284 $9,857 average gross/month Open your practice now

Reimbursement-informed range

Adult neuro

50% telehealth

Conservative

$100,404

Typical planning case

$118,284

Stronger collections

$137,540

Uses a conservative insurance-centered mix of adult OT evaluations and common neurorehabilitation treatment codes, with an allowance for payer and collection variation.

Practice clinical hours29.9/wkAcross 1 client-facing practitioner(s)

Operating reserve$23,06519.5% planning allowance

Estimated owner pay$5,951/moAfter operating, team compensation, and tax reserves

Built into this estimate

$86 per kept clinical hour

We select this internal planning benchmark from your specialty’s usual payment and code mix. It is collected revenue—not a fee you need to choose or a payer promise.

Built in session length + payment mix

What this estimate does not include

The built-in reimbursement ranges are planning benchmarks, not payer allowances or income promises. Team compensation is a simplified reserve, not a payroll, worker-classification, partnership, or tax recommendation. Actual revenue depends on credentialing, coverage, coding, contracts, location, services, denials and collections. Review major decisions with qualified professionals.

How the estimate works

A capacity model, not an income promise.

This calculator connects the time you can commit with a conservative specialty-based estimate of collected revenue, then sets aside planning reserves.

01
Find clinical capacity
Weekly hours are reduced to your chosen billable share so documentation, outreach and practice operations still have room.
02
Apply a realistic payment mix
After cancellations, kept clinical hours are matched to a built-in specialty benchmark based on typical evaluation and treatment collections.
03
Plan your reserves
A simple operating allowance and your selected tax reserve are deducted to show possible owner pay.

Important: This model does not know your payer contracts or estimate startup costs, credentialing delays, benefits, debt payments or local taxes.

Revenue calculator FAQ

Questions founders ask before trusting the number.

How is OT private practice revenue calculated?

The calculator reduces your weekly hours by the billable share and expected cancellations, then multiplies the remaining clinical hours by working weeks and a built-in specialty collections benchmark. You do not need to choose a session length or fee.

Are the built-in amounts guaranteed reimbursement rates?

No. They are conservative planning benchmarks based on a typical specialty payment and code mix, not a quote from any payer. Your contracts, location, coverage, coding, denials and actual collections will change the result.

Does estimated owner pay equal take-home income?

No. It is a planning estimate after simplified operating, team-compensation, and tax reserves. It does not include every cost, tax, benefit, debt payment, partner agreement, payroll obligation, or collection delay.

Can I model a co-owned or team practice?

Yes. Choose a co-owned or owner-led team model, then enter the number of owners and client-facing practitioners. The calculator estimates practice revenue, a compensation reserve for non-owner practitioners, and a planning share per owner.

Can I use the calculator without creating an account?

Yes. The calculator is free to use without signing in. A Founders account lets you save your estimate and connect it to the rest of your private practice launch plan.

Keep building

Turn your estimate into a launch plan.

Save your numbers, work through the steps to open, and get help when you need it.

Start my free practice profile See how it works